2014 Annual Recap

Thanks to everyone who came out yesterday - we had a fantastic showing!

Shortly before we started Delia Garza, current candidate for Austin City Council District 2, spoke.

We began the meeting by approving the minutes from our 2013 Annual then reviewed our 2013 Financials and went over the budget for 2014.  Part of that budget was the anticipation of one large capital improvement project which everyone present got to vote on.  Three projects were proposed: a trail around the pond, an enclosed clubhouse, or an additional playscape.  The votes have been tallied and the project the board will move forward on is a trail around the pond.  As part of the trail project we will also include lighting in our considerations.  

We also reviewed the upcoming pool hours which will be published on a new page here on the website very soon.  We did add an early morning swim time this season, from 6am-9am residents 18 or older will be able to use the pool for swimming laps or exercise purposes.  The pool will be open weekends only from May 3 - May 23 and for the month of September.  It will be open 6 days a week (Tuesday - Sunday) from May 24 thru the end of August.

The last major items we discussed and acted on were by-law amendments and the Board election.  The two proposals that we voted on were moving to a five member Board where we as residents would take three seats and KB Homes would keep two.  The second provided for staggered terms so the board didn't turn over completely every year.  Both measures passed. 

In addition to the seat I'm currently in, two other residents were nominated for the board - Mark Heaps and James Janus - and two seats were reserved for KB Home.  Because there were three resident positions open and only three residents ran, the election was done by acclamation.  Because a vote was not necessary, terms were not decided at the annual.  Terms for board members will be decided at the next board meeting.

We had a great meeting, and your new board is very excited about what the coming year holds!  As always, don't hesitate to contact us if you have any questions, concerns, or comments.  

November Board Meeting Minutes

McKinney Park East (Austin) Homeowner’s Association – DRAFT MINUTES
Regular Board of Directors Meeting


Date:   November 14, 2013
Place: 10800 Pecan Park Blvd, Suite 200, Austin TX 78750
Time: 1:30 PM
Present: 
      Board Members Present: Roger Arriaga and Michael Bullock
      
Goodwin Property Manager: Jim Smitherman
      
Board Member Absent: April Miertschin
      
Homeowners Present: None (nor by phone)
 

  1.  The Meeting was called to order by Roger Arriaga at 1:34PM.
  2. September 17, 2013 BOD Meeting minutes approval: Motion, Michael Bullock; Second, Roger Arriaga.
  3. Ratification of board votes since last meeting- Two unanimous votes relating to violation fines were ratified.
  4. Homeowner Comments: None.
  5. Manager’s Report
    • Financials – Reviewed
      • Lifeguard September billing paid in October;
      • Large items have yet to affect finances including: Brivo system, Shade structure, KB Home overpayment reimbursement.
      • Overall financial situation in good standing.
    • Common area projects reviewed.
    • Landscaping/Grounds
      • Landscaping on perimeter easements difficult due to large number of rocks.
      • Evidence that homeowners are disposing of lawn clippings behind fences, causing additional landscaping problems.
      • Damaged silt fencing at drainage area; need to determine whether this can be removed.
        • Action Item: Roger to determine whether silt fencing can be removed.
    • Violation summary reviewed.
  6. Old Business
    • Pool
      • Need to set hours for pool and corresponding fines for violations of pool hours.
      • Concern over porter service quality of work.
      • Reviewed bid for lifeguards, maintenance and porter service; requested modifications of bid to adjust for pool hours and add days for porter service (3x per week during pool season; 1x per week out of season). Action Item: Jim to request modified bids.
      • Requested status report of cyanuric acid levels for pool. Action Item: Jim to contact Pool Pros for this report.
      • Reviewed decking bids for pool and considered full replacement vs. patch repair.; No vote taken.
      • Jim to develop a list of recommended maintenance items for the pool and pavilion areas.
      • Pool to be closed on 9/30/13.
    • Grounds and Landscaping
      • Discussion of pavilion and pool area repair needs.  Jim generated a comprehensive bid for a variety of repairs by MRP Services, Inc.; Jim indicated that amount for painting may be modified by another bidder.; Board requested modified bids.
      • Michael requested bid generation for the sealcoating of the pool/park parking lot.
      • Action Item: Jim to verify mowing responsibility and easement ownership.
  7. New Business
    • 2014 Budget
      • Reviewed components of budget; Goodwin will make the adjustments requested and re-present it to the board.
  8. Executive Session – Regular session recessed and executive session called to order at 3:35PM.
  9. Next Meeting – TBD
  10. Adjourned regular session and executive session at 4:38PM.

 

September Board Meeting Minutes

McKinney Park East (Austin) Homeowner’s Association – DRAFT  MINUTES
Regular Board of Directors Meeting
Date:   September 17, 2013 
Place: 10800 Pecan Park Blvd, Suite 200, Austin TX 78750
Time: 9:00 AM

Present:

  • Board Members Present: Roger Arriaga and Michael Bullock
  • Goodwin Property Manager: Jim Smitherman
  • Board Member Absent: April Miertschin
  • Homeowners Present: None (nor by phone)

 

- The Meeting was called to order by Roger Arriaga at 9:06AM.

- August 20,2013 BOD Meeting minutes approved with modifications reflecting playscape cover discussion and property manager’s task of creating a sign-in sheet for the porter: Motion: Roger Arriaga, Second: Michael Bullock.

- Ratification of board votes since last meeting- Votes ratified for establishment of community website and approval of delinquency payment plan for resident. 

- Homeowner Comments: None

- Goodwin Report

  • Financials – Reviewed
    - Income will be improved in September due to KB Home assessment payment.
    - Jim to check on management fee increase in related line item.
  • Future budget items
    - Discussion regarding the 10-acre Grand Meadow Park and possible agreement with City of Austin.
    - For budgeting purposes, expect lifeguard costs to remain static.
    - Seal coating of parking lot as a future capital expense.
  • Landscaping/Grounds
    - Pavers look good but will be straightened by contractor.
    - Jim to check on pool fence repair to determine repair or replacement need; Jim will also review the fence assessment in the reserve study. 
    - Sidewalk repair assessment.
    - Discussion of pavilion and pool area needs for power washing.
  • Pool
    - Second gate to be added at pool; bids to be provided; will need email vote.
    - Brivo system to be installed in October.
    - Jim to develop a list of recommended maintenance items for the pool and pavilion areas.
    - Pool to be closed on 9/30/13.
  • Inspections
    - Largest issues remain yard maintenance and trash can violations.
  • New Business
    - Annual meeting preparation discussed and possible move for future meetings to March.
    - National Night Out event scheduled for October 1; event to be combined with area neighborhoods.

- Executive Session – Regular session recessed and executive session called to order at 10:47AM.

- Next Meeting – Unscheduled due to upcoming annual meeting.  

- Adjourned regular session and executive session at 11:24 AM

September Board Meeting

The board met for it's monthly board meeting on September 17th at 9am.  Minutes for this meeting have not yet been drafted, but once they are they will be published.  This is just a summary of some of the things discussed at the board meeting.

  • Website.  Over the past several months the board has been discussing developing a website which can better serve as an information hub for the community.  Our goal is to be as transparent as possible, and we believe a website dedicated to providing residents a "one stop shop" for finding all the information they need would be a huge benefit to the community.  With all these things in mind the board approved a vote to develop a website.  The original plan was to use AtHomeNet.com for this site, but some concerns relating to tracking resident payments and accounts led to an alternative solution being sought out.
  • Managers' Report.  Jim Smitherman, our HOA Property Manager, gave the board a rundown of where we stand financially.  Due to all the development, and new revenue from KB Homes, McKinney Heights is financially healthy.  Because of this growth we have many projects we're going to be taking on to spruce up and fix many of the amenity items that have gone unattended.  The board approved several projects already, some of which have been completed.  A new path around the park (completed), re-striping of the basketball court and adding a three-point line (completed), a canopy structure for the playground and repairing park benches (contractor is waiting for parts to arrive to begin construction), a new key-card system for the pool and a second gate so the bathrooms will be accessible all year (approved; will be installed after the pool season ends), re-doing the parking lot (discussed, and will be an upcoming project) and side walk repairs in the park area (approved).
  • National Night Out event on October 1.  A combined event between McKinney Heights, Springfield Village, and Onion Creak Plantation.  Going to be a great event, and an excellent opportunity to bring the communities together.
  • Annual Meeting.  Palm Elementary, the preferred location cancelled on us last minute so additional calls were made to Blazier, who had not responded as of when the board meeting began.  Alternate dates where considered (middle of Oct.) as well as a discussion on what the best time of year to have the annual is.  I proposed that we poll those who attend the Annual if they would prefer to have the annual earlier in the year.  March is an ideal time I think, so we are considering doing our 2014 annual in March to reset the clock going forward.  March would provide a better opportunity for residents to give input about the previous year and the year ahead.  Only concern deals with board elections.  Currently all board members serve one year terms. 
  • Executive session.   
  • Adjourn, no October date set for next board meeting. Will discuss after annual. 

Hopefully that run down is helpful.  If you have any questions, don't hesitate to contact me.  Thanks! 

Michael Bullock
Resident Board Member
McKinney Heights HOA


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