Place: McKinney Heights Pool, 6600 Baythorne, Austin, TX 78747
Present: Board Members: Michael Bullock, Mark Heaps, and James Janus
Goodwin Property Manager: Jim Smitherman
·The Meeting was called to order by Michael Bullock at 6:42PM.
·October 2014 BOD Meeting minutes approved: Motion: Michael Bullock, Second: Mark Heaps
oDoes the HOA provide a welcome to the neighborhood or convenience packet.
§Yes. It should be given out at closing.
oIs there a place where homeowners can find a list of preferred vendors.
§The HOA doesn’t maintain one, but the Nextdoor site has numerous recommendations.
oWhile committees have been established they have been inconsistent at best.
oInstead of forcing formal committees, the board is going to allow more informality with residents who are willing to follow through with their interests/commitments.
oElaine Pozos and Mary Armesto have committed to doing a newsletter.
oWill add resident who volunteered to the Architectural Review Committee.
oFinances – Reviewed
§Compared to last year, the balance sheet is up approximately $95,000.
§Delinquencies are also up approximately $13,000 from last year.
§Sample pool furniture will be bought for the Annual meeting so residents can vote on what they want.
§More direction is needed as to where the additional park lighting needs to be. In general, it needs to be at the basketball court, pavilion, play structure, and around.
§Details of the mowing schedule still need to be obtained so a map and schedule can be posted on the website.
oWalking trail around pond.
§Planning and reviewing has been done over the last 10 months, and due to the burdensome requirements by the city and the denial of a request for more liberal requirements, the cost to do the trail is almost double the budget that was planned.
§Board approved the withdrawal of the project.
§Board discussed and gave direction about assembling a new plan to provide substantial improvements to the park area that will be presented at the Annual meeting.
oSpringfield Village HOA board expressed concerns about their share of the costs for maintaining the common area. Michael Bullock and Jim Smitherman to meet with Springfield to address those concerns.
oBoard directed Goodwin to obtain bids for installing two message board signs in the neighborhood to post community notices on.
oAnnual Meeting date tentatively set as March 31, 2015.
·Adjourned to Executive Session
oBoard discussed and voted on collections actions to be taken on certain accounts.